Organization: GiveDirectly
Location: Kigali, Rwanda
Employment Type: Full-time
Application Deadline: Closes in 14 days
About GiveDirectly
GiveDirectly is a global nonprofit organization transforming the way aid is delivered. By sending unconditional cash transfers directly to people living in extreme poverty, GiveDirectly empowers recipients to decide how best to improve their own lives. The organization works with governments, foundations, and individual donors while maintaining high standards of transparency, efficiency, and impact.
Role Overview
The Office and Procurement Assistant will support the Office and Procurement Manager in ensuring efficient office operations, procurement processes, inventory control, and logistical coordination. This role is critical to maintaining smooth daily operations and supporting program teams across offices. The ideal candidate is organized, reliable, proactive, and aligned with GiveDirectly’s mission and values.
Key Responsibilities
Procurement & Vendor Coordination
Support procurement of office supplies, equipment, and services in line with organizational policies
Assist in identifying and coordinating with vendors for purchasing, delivery, repairs, and maintenance
Ensure timely availability of supplies and cost-effective procurement practices
Inventory & Asset Management
Maintain accurate records of organizational assets and inventory
Monitor asset usage and condition, recommending replacements when necessary
Enforce asset handling and accountability procedures
Support insurance tracking for office equipment and property
Office Management & Maintenance
Support petty cash and mobile money account management
Assist with sourcing, setting up, and managing multiple office locations
Coordinate office maintenance and liaise with landlords and service providers
Ensure offices are safe, functional, and well-maintained
Administrative & Logistical Support
Process payments and remittances as required
Provide logistical support for internal operations and ad-hoc needs
Coordinate visits for high-priority guests and stakeholders
Support management with travel arrangements, documentation, and administrative tasks
Qualifications & Requirements
Education
Bachelor’s degree in Business Administration, Procurement, Logistics, Office Management, or a related field
Experience
Minimum 2 years’ experience in office administration, procurement, logistics, or similar support roles
Experience in fast-paced, multi-office, or field-based environments is an added advantage
Previous experience supporting management teams and working with multiple vendors preferred
Core Competencies & Personal Attributes
Strong organizational and multitasking skills
Practical problem-solving ability and willingness to learn
High integrity and accountability, especially when handling assets and funds
Strong communication and interpersonal skills
Proactive, flexible, and team-oriented with a positive attitude
Commitment to GiveDirectly’s mission, values, and culture
Additional Information
GiveDirectly maintains a zero-tolerance policy toward abuse and misconduct
Equal opportunity employer committed to diversity and inclusion
Reasonable accommodations available for persons with disabilities
How to Apply
Apply online via the official application link:
👉 https://job-boards.greenhouse.io/givedirectly/jobs/4641146005
Only shortlisted candidates will be contacted.
